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IAT External Equivalency Upload Guide


This guide outlines the step-by-step process for uploading your external course certificates into your IAT transcript, frequently asked questions about the process and equivalencies, a history of equivalencies offered in IAT throughout the years and a quick reference PDF document to help you determine what equivalencies you will receive.

Please feel free to contact the IAT Admin with any other questions you may have.


Login & Goto Your Transcript Page

Login to your IAT account.

If you have more than one IAT Role choose the Student Role

Click on the Transcript tab

Scroll down the transcript page until you see the External Equivalencies section.

Click the Submit New External Course Equivalency Record button

Click Proceed if you have your PDF document ready and you will be sent to the External Course Upload Form.


External Course Upload Form

External Course: Select the NWCG S course or other course you want to receive A Course equivalencies for. (Required Field)

Note: The course name may differ from your certificate. e.g. S-271 was titled “S-217 Interagency Helicopter Training Guide" up until 2004.

Delivery Method: Select the delivery method used for the class you attended. (Required Field)

Note: This will be Residential Classroom in most cases.

Course Name: Type the name of the class that is listed on your certificate. (Required Field)

Location: Type the name of City, ST you took the course. (Optional Field)

Note: This is sometimes listed on your certificate, should you have trouble recalling the location.

Completion Date: The date you completed the course. (Required Field)

Note: If the course ran for multiple days, please list the last date shown on your certificate.

Hours: The number of hours of instruction you received. (Optional Field)

Note: If you are unable to recall how many hours the course was you can either leave this field blank or use the IAT External Equivalency Quick Reference Document which lists the current hours for the NWCG S Courses.

Notes: Any information that you feel may help the verifier approve your certificate. (Optional Field)

Note: If your certificate is blurry or difficult to read you can enter that information in this field to speed up the verification process.

Certificate: Click Add Attachment to attach your certificate to the form. (Required Field)

Warning: Only PDF documents are allowed as attachments, if you are unable to create a PDF document contact your IT department for assistance.

Clear, Cancel or Submit Buttons: Clicking Clear will clear the form and allow you to start over. Clicking Cancel will send you back to your Transcript page. Submit will submit the form for verification.

Note: Depending on the course you are submitting for equivalency the verifier may be your UATA or the IAT Admin. For more information on who and how your upload will be approved please see the Frequently Asked Questions tab at the top of this page.

Completed: Once you have submitted the form you will receive a confirmation box noting that the course has been saved and offering you the option of creating and uploading another certificate.


Status of Uploaded Certificate(s)

Revisit the Transcript tab

Scroll down the transcript page until you see the External Equivalencies section.

Pending Approvals will be shown in the External Equivalencies section of your transcript page along with contact information about who will be verifying and approving your certificate.

Approved certificates will be shown in the External Equivalencies section of your transcript page. You can click on the certificate icon to view the certificate you uploaded. Additionally, Verifiers have the ability to attach supporting documents to your transcript if your certicate required other approvals such as from a National Aviation Manager. These additional supporting documents are shown as an icon with a V designating "Verification Document" in your transcript next to the certificate you uploaded.

External equivalencies can be granted when you take a course outside of IAT, this would be a course that was not recorded in the IAT system by an IAT Instructor when you completed it.

A regular equivalency is granted when you take a course and an IAT Instructor records the class roster in the IAT system and you receive credit for that course as well as any A Courses that were granted as equivalencies.

For example you could take S-271 from an NWCG Instructor, you receive a certificate but the Instructor does not record the class within the IAT system. Or you could take an S-271 from an IAT Instructor who does record the class in the IAT system and it shows in your transcript as well as all the A Courses you were granted as equivalencies for taking that S-271.

The External Equivalency upload process allows students the opportunity to have those classes taken outside of IAT entered into their transcripts and be given credit for the appropriate A Courses as equivalencies.

The A Courses you receive as equivalencies for NWCG S Courses are dependant upon what course you took and what year you received credit. Please refer to the IAT Equivalency Timeline page or the IAT External Equivalency Quick Reference Document to determine what A Courses you will receive as equivalencies.
Currently we are only offering equivalencies identified in the list on the certificate upload form. The majority of courses offering equivalency are NWCG S Courses, however the IAT Sub-Committee has identified several other courses available for an equivalency. Please review the IAT External Equivalency Quick Reference Document for a list of all courses currently identified.
Equivalencies were first noted in the “Aviation Training 2000 - Aviation use and Management Qualifications Guide” dated January 1999. The IAT Sub-Committee determined we would be unable to offer any NWCG S Course to A Course equivalencies before 1999 as there is no documentation supporting equivalencies.
Yes, you can upload your IQCS Transcripts in lieu of your NWCG Certificate. Please keep in mind those documents can be quite large, if possible only upload the page that identifies "Employee Training History". The document must be in PDF format.

Uploaded external equivalencies will be verified and approved by your Unit Aviation Training Administrator (UATA). However if your Unit does not have a UATA, the certificate will be verified and approved by the IAT Administrative staff unless the course requires other approvals.

Some courses cannot be approved by the UATA, courses such as “A-220 Facilitative Instructor (e.g. M-410)” and “A-312E Approved Commercial Water Egress Training” will be routed through the appropriate Bureau/Agency for approval as noted in the IAT Guide.

Once you have uploaded your certificate(s) please visit your transcript page for a listing of “Pending Approvals” under the section titled "External Equivalencies". Below those pending approvals you will see the UATA(s) who will verify/approve your upload as well as their contact information. If you do not have a UATA assigned to your Unit the IAT Admin will be listed as the approver. If your certificate is of the type that requires other approvals you will see the IAT Admin listed as the approver. You can always contact the IAT Admin for more information.
Please allow at least 2 weeks for your certificate to be approved. If the certificate is not one that the UATA or IAT Admin is able to approve it could take longer to route through the appropriate Agency/Bureau representatives.
Yes, approved certificates will be shown in the External Equivalencies section of your transcript page. You can click on the certificate icon to view the certificate you uploaded. Additionally, Verifiers have the ability to attach supporting documents to your transcript if your certicate required other approvals such as from a National Aviation Manager. These additional supporting documents are shown as an icon with a V designating "Verification Document" in your transcript next to the certificate you uploaded.