This page contains step by step instructions for approving external equivalency records uploaded by employees in your Unit. For information on what A courses those employees will receive as an equivalency please review the IAT Equivalency Timeline page or the IAT External Equivalency Quick Reference Document. You may also want to review the IAT External Equivalency Guide created to assist students with uploading certificates. If you have any additions to this documentation please feel free to contact Louise Bruck or the IAT Admin.
"Login" to your IAT account.
Choose the "Unit Aviation Training Administrator (ATA) Role"
If you manage more than one Unit, select the Unit you wish to manage. If you only manage one Unit you should now be on the Overview tab for that Unit.
Scroll down the overview page until you see the Pending External Equivalency Verifications section. This section contains all external equivalency submissions that have recently been submitted for this Unit.
To approve a submission, click the button labeled Verify located in the Action column.
At the top of the page you will see the student's contact information; Name, Phone, E-Mail and their current primary Unit.
The top section of this form contains all the information the student filled out when they submitted the request. These fields are editable by the verifier should you need to make any corrections.
Click on the attachment the student uploaded to validate the certificate/document against what the student entered in the form. (In addition to certificates, students are allowed to upload IQCS Training History documents.)
UATAs Responsibilities for Approval of Completed Task Books/Sheets Include:
Task Books were not required in some NPS regions for All-hazard/Resource Helicopter Crewmember (HEAC) and All-hazard/Resource Helicopter Manager (HEAM) prior to 2015. The forms below can be used to provide equivalency for those employees who became qualified prior to 2015.
Task Book Equivalence: All-hazard/Resource Helicopter Crewmember (HEAC)
Task Book Equivalence: All-hazard/Resource Helicopter Manager (HEAM)
Record Originally Submitted By : This will show the students name in most cases, however the IAT Admins also have the ability to submit requests on behalf of a student.
Verifier's Name:: Once the form has been submitted (saved) this field will contain your name or the name of the person who validated it. Until it has been submitted it will show as Unverified.
Validation Status: Currently there are three types of status for this request. (Required Field)
Certifying Organization: In the case of an NWCG certificate, you would enter NWCG. Commercial Water Ditching courses would show the name of the company that presented the course, these types of courses will not be routed to the UATA, instead they will be routed through the IAT Admin to the appropriate Bureau/Agency for approval. In the case of a Task Books/Sheet please enter the agency of who certified the Task Book/Sheet.(Required Field)
Certifying Org Contact Name, Certifying Org Contact Phone & Certifying Org Contact Email: If any of these are listed on the certificate/document please enter them, e.g. Instructor Name would be the Certifying Org Contact Name. In other instances like M-410 or A-312 Water Ditching and survival where the document requires Bureau/Agency approval, the names of those authorizing the equivalency will be listed in this field. In the case of a Task Books/Sheet please enter the name of who certified the Task Book/Sheet and their phone number.(Optional Field)
Verifier Supporting Document: Click "Add Attachment" to attach a supporting document to the form. (Optional Field)
Remarks: This field is used to explain to a student why you "Denied" the submission. These remarks will be sent to the submitter in an email if you choose "Yes" to send a notification to the submitter. You can also use the field to make notes about approvals or removals but those will not be sent to the submitter if you choose "Yes" to send a notification to the submitter. (Optional Field)
Submit: Clicking Reset will clear the Validation section of the form and any corrections you made to the submitter's section of the form. Submit will submit and save the status of the form. Once submitted a confirmation box will appear and give you the option to notify the submitter that the status of the request has changed. If you select "No", the user does not receive a notification. If you select Yes the student will receive an email stating the status of their submission.
Go back to the UATA Home Base - Overview tab.
Scroll down the overview page until you see the Pending External Equivalency Verifications section. At the bottom of this section you will see three links. View All Approved, View All Rejected & View All Removed. These links each provide a listing of all the requests that have been submitted to your Unit.
To edit/correct a previously approved, denied or removed request go to any of the listings (View All Approved, View All Rejected & View All Removed) and click the View Details button in the Action column. If you made an error or missed anything on one of the requests you validated you can re-edit the request to make corrections. The same process you followed on validating a new request can be followed to edit a previously saved request. When you have completed your changes submit the form again to save it. You will again receive a confirmation box that will give you the option to notify the submitter that the status of the request has changed.
If you need assistance or have questions please feel free to contact firstname.lastname@example.org or the IAT Admin.